Digital Record-Keeping Practices: Electronic Records and Archives in the Cloud
Digital Record-Keeping Practices: Electronic Records and Archives in the Cloud |
||
 |
 |
|
| © 2024 by IJETT Journal | ||
| Volume-72 Issue-10 |
||
| Year of Publication : 2024 | ||
| Author : Aisyah Katrina Julaihi, Siti Noorsiah Jamaludin, Nor Kamariah Chik, Rusnah Johare |
||
| DOI : 10.14445/22315381/IJETT-V72I10P126 | ||
How to Cite?
Aisyah Katrina Julaihi, Siti Noorsiah Jamaludin, Nor Kamariah Chik, Rusnah Johare, "Digital Record-Keeping Practices: Electronic Records and Archives in the Cloud," International Journal of Engineering Trends and Technology, vol. 72, no. 10, pp. 267-281, 2024. Crossref, https://doi.org/10.14445/22315381/IJETT-V72I10P126
Abstract
The lure of cloud computing services tremendously impacts electronic records and archives management. Due to the use of many different clouds by employees, organizational records and archives are stored in a widespread manner that no longer conforms with the principles, rules, regulations, and legal requirements of the way public records and archives are managed. Thus, protecting national governments, state, or business secrets and long-term preservation of the organizational memory in the cloud have become critical issues. Given the increasing use of various architectures for digital government, it is crucial to investigate the impact of cloud computing architecture on the fundamental principles of records and archives. This literature review aims to explore whether the cloud computing architecture is sufficient to maintain the life cycle process, provenance and original order of electronic records and archives. The finding revealed that there is a lack of consensus on the concepts of records and archives architecture that support records and archives management.
Keywords
Cloud computing, Cloud storage, Electronic records, Archives, Electronic records management system.
References
[1] Bader Alouffi et al., “A Systematic Literature Review on Cloud Computing Security: Threats and Mitigation Strategies,” IEEE Access, vol. 9, pp. 57792-57807, 2021.
[CrossRef] [Google Scholar] [Publisher Link]
[2] Ahmed Ibrahim Alsalami, “Literature Review as a Key Step in Research Processes: Case Study of MA Dissertations Written on EFL of Saudi Context,” Saudi Journal of Language Studies, vol. 2, no. 3, pp. 153-169, 2022.
[CrossRef] [Google Scholar] [Publisher Link]
[3] Jan Askhoj, Shigeo Sugimoto, and Mitsuharu Nagamori, “Preserving Records in the Cloud,” Records Management Journal, vol. 21, no. 3, pp. 175-187, 2011.
[CrossRef] [Google Scholar] [Publisher Link]
[4] Baseer Ahmad Baheer, David Lamas, and Sónia Sousa, “A Systematic Literature Review on Existing Digital Government Architectures: State-of-the-Art, Challenges, and Prospects,” Administrative Sciences, vol. 10, no. 2, pp. 1-28, 2020.
[CrossRef] [Google Scholar] [Publisher Link]
[5] Luciana Duranti, 7 Digital Records and Archives in the Commercial Cloud, Regulating the Cloud: Policy for Computing Infrastructure (Information Policy), pp. 197-214, 2015.
[CrossRef] [Google Scholar] [Publisher Link]
[6] Wei Guo et al., “Archives as a Trusted Third Party in Maintaining and Preserving Digital Records in the Cloud Environment,” Records Management Journal, vol. 26, no. 2, pp. 170-184, 2016.
[CrossRef] [Google Scholar] [Publisher Link]
[7] Jin Han et al., “Research on Electronic Document Management System Based on Cloud Computing,” Computers, Materials and Continua, vol. 66, no. 3, pp. 2645-2654, 2021.
[CrossRef] [Google Scholar] [Publisher Link]
[8] Burkan Hawash et al., “The Adoption of Electronic Records Management System (ERMS) in the Yemeni Oil and Gas Sector: Influencing Factors,” Records Management Journal, vol. 30, no. 1, pp. 1-22, 2020.
[CrossRef] [Google Scholar] [Publisher Link]
[9] John R. Hidalgo, “How Cloud Computing (SaaS) Supports an Electronic Document and Records Management System (EDRMS),” University of Oregon, pp. 1-124, 2013.
[Google Scholar] [Publisher Link]
[10] Mamoona Humayun, “Role of Emerging IoT Big Data and Cloud Computing for Real Time Application,” International Journal of Advanced Computer Science and Applications, vol. 11, no. 4, pp. 494-506, 2020.
[CrossRef] [Google Scholar] [Publisher Link]
[11] Julie McLeod, “Electronic Records: A Workbook for Archivists,” Records Management Journal, vol. 15, no. 3, 2005.
[CrossRef] [Google Scholar] [Publisher Link]
[12] Laura Millar, “Module 2: Planning and Managing an Electronic Records Management Programme,” International Records Management Trust, 2009.
[Publisher Link]
[13] Hamza Kandur, “The Management of Electronic Records,” Thesis, University College London, pp. 1-339, 1992.
[Publisher Link]
[14] Shadrack Katuu, “Advancing Archives and Records Management Professionals in Africa,” Global Knowledge, Memory and Communication, vol. 73, no. 3, pp. 331-353, 2022.
[CrossRef] [Google Scholar] [Publisher Link]
[15] Kenechi Okeleke, and James Joiner, Digital Societies in Asia Pacific : Progressing Towards Digital Nations, 2022. https://www.gsma.com/asia-pacific/wp-content/uploads/2022/08/Digital-Societies-in-APAC-FINAL.pdf
[16] Keele Staffs, “Guidelines for Performing Systematic Literature Reviews in Software Engineering,” Keele University, EBSE Technical Report, pp. 1-57, 2007.
[Google Scholar] [Publisher Link]
[17] Youngkon Lee, and Ukhyun Lee, “Issues and Concerns: Record Management in Cloud Service of Technology,” 10th International Conference, on Internet and Distributed Computing Systems, Mana Island, Fiji, pp. 1-12, 2017.
[CrossRef] [Google Scholar] [Publisher Link]
[18] Yan Leng et al., “Code-Based Preservation Mechanism of Electronic Record in Electronic Record Center of Cloud Storage,” Journal on Big Data, vol. 1, no. 1, pp. 39-45, 2019.
[CrossRef] [Google Scholar] [Publisher Link]
[19] Chun-Ta Li, Dong-Her Shih, and Chun-Cheng Wang, “Cloud-Assisted Mutual Authentication and Privacy Preservation Protocol for Telecare Medical Information Systems,” Computer Methods and Programs in Biomedicine, vol. 157, pp. 191-203, 2018.
[CrossRef] [Google Scholar] [Publisher Link]
[20] David Maguire, Matthew Honeyman, and Deborah Fenney, Shaping the Future of Digital Technology in Health and Social Care, King's Fund, 2021.
[Google Scholar] [Publisher Link]
[21] Manyeke Manyeke, “Data Protection within 4IR: Opportunities and Challenges for Records Management in Africa,” Information and Knowledge Management in the 4th Industrial Revolution and Covid-Era, pp. 161-177, 2023.
[Google Scholar]
[22] Mpubane Emanuel Matlala, and Asania Reneilwe Maphoto, “Application of the Records Life-Cycle and Records Continuum Models in Organizations in the 21st Century,” Journal of the Eastern and Southern Africa Regional Branch of the International Council on Archives, vol. 39, no. 1, pp. 79-98, 2020.
[CrossRef] [Google Scholar] [Publisher Link]
[23] Julie McLeod, and Brianna Gormly, “Using the Cloud for Records Storage: Issues of Trust,” Archival Science, vol. 17, no. 4, pp. 349-370, 2017.
[CrossRef] [Google Scholar] [Publisher Link]
[24] Tshepho Mosweu, Olefhile Mosweu, and Lungile Luthuli, “Implications of Cloud-Computing Services in Records Management in Africa: Achilles Heels of the Digital Era?,” SA Journal of Information Management, vol. 21, no. 1, pp. 1-12, 2019.
[CrossRef] [Google Scholar] [Publisher Link]
[25] Mpho Ngoepe, Lorette Jacobs, and Makutla Mojapelo, “Inclusion of Digital Records in the Archives and Records Management Curricula in a Comprehensive Open Distance E-Learning Environment,” Information Development, vol. 40, no. 2, pp. 190-201, 2022.
[CrossRef] [Google Scholar] [Publisher Link]
[26] Babatunde Oladejo, and Sunčica Hadžidedić, “Electronic Records Management – A State of the Art Review,” Records Management Journal, vol. 31, no. 1, pp. 74-88, 2021.
[CrossRef] [Google Scholar] [Publisher Link]
[27] Mine Omurgonulsen et al., “Cloud Computing: A Systematic Literature Review and Future Agenda,” Journal of Global Information Management, vol. 29, no. 6, pp. 1-25, 2021.
[CrossRef] [Google Scholar] [Publisher Link]
[28] Loes Opgenhaffen, “Archives in Action. The Impact of Digital Technology on Archaeological Recording Strategies and Ensuing Open Research Archives,” Digital Applications in Archaeology and Cultural Heritage, vol. 27, pp. 1-15, 2022.
[CrossRef] [Google Scholar] [Publisher Link]
[29] Eun G. Park, and Victor Liang, “InterPARES Trust Project Final Report,” pp. 1-37, 2017.
[Publisher Link]
[30] Dallas Pillen, and Max Eckard, “The Impact of the Shift to Cloud Computing on Digital Recordkeeping Practices at the University of Michigan Bentley Historical Library,” Archival Science, vol. 23, no. 1, pp. 65-80, 2023.
[CrossRef] [Google Scholar] [Publisher Link]
[31] Corinne Rogers, “A Literature Review of Authenticity of Records in Digital Systems: from ‘Machine Readable’ to Records in the Cloud,” Acervo, vol. 29, no. 2, pp. 16-44, 2016.
[Google Scholar] [Publisher Link]
[32] Amos Shibambu, “Migration of Government Records from On-Premises to Cloud Computing Storage in South Africa,” South African Journal of Library and Information Science, vol. 88, no. 1, pp. 1-11, 2022.
[CrossRef] [Google Scholar] [Publisher Link]
[33] Amos Shibambu, and Ngoako Solomon Marutha, “A Framework for Management of Digital Records on the Cloud in the Public Sector of South Africa,” Information Discovery and Delivery, vol. 50, no. 2, pp. 165-175, 2022.
[CrossRef] [Google Scholar] [Publisher Link]
[34] Hannah Snyder, “Literature Review as a Research Methodology: An Overview and Guidelines,” Journal of Business Research, vol. 104, pp. 333-339, 2019.
[CrossRef] [Google Scholar] [Publisher Link]
[35] Yazhi Sun, “Construction and Research of Digital Archives Cloud Platform Based on Big Data Management,” Journal of Physics: Conference Series, vol. 1881, no. 4, pp. 1-8, 2021.
[CrossRef] [Google Scholar] [Publisher Link]
[36] Qirun Wang et al., “Secure Provenance of Electronic Records Based on Blockchain,” Computers, Materials and Continua, vol. 65, no. 2, pp. 1753-1769, 2020.
[CrossRef] [Google Scholar] [Publisher Link]
[37] Ying Wang, “Design and Implementation of Electronic Archives Information Management Under Cloud Computing Platform,” 2019 11th International Conference on Measuring Technology and Mechatronics Automation, Qiqihar, China, pp. 154-158, 2019.
[CrossRef] [Google Scholar] [Publisher Link]
[38] Zongda Wu et al., “A Privacy Protection Approach for XML-Based Archives Management in a Cloud Environment,” Electronic Library, vol. 37, no. 6, pp. 970-983, 2019.
[CrossRef] [Google Scholar] [Publisher Link]
[39] Qiuhui Xiao, Xiaotong Xu, and Panpan Liu, “Security Status of Electronic Records Preservation in Central China: The Survey Results of 34 Archives in Wuhan City,” Library Hi Tech, vol. 39, no. 1, pp. 22-36, 2021.
[CrossRef] [Google Scholar] [Publisher Link]
[40] Yu Xiao, and Maria Watson, “Guidance on Conducting a Systematic Literature Review,” Journal of Planning Education and Research, vol. 39, no. 1, pp. 93-112, 2019.
[CrossRef] [Google Scholar] [Publisher Link]
[41] Sixin Xue, “Reconstruction of Records Storage Model on the Cloud Datacenter,” 2017 IEEE 11th International Conference on Semantic Computing, San Diego, CA, USA, pp. 310-315, 2017.
[CrossRef] [Google Scholar] [Publisher Link]
[42] Yingle Yao, “The Application of Cloud Computing in the Management of Digital Archives in Colleges and Universities,” 7th International Conference on Education, Management, Computer and Medicine, vol. 59, pp. 866-872, 2016.
[CrossRef] [Google Scholar] [Publisher Link]
[43] Zawiyah M. Yusof, and Robert W. Chell, “Core Elements of a Records Management System,” Business Archives, vol. 77, pp. 67-84, 1999.
[Google Scholar]